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Configuring Outlook98
and Outlook2000
 

Outlook Internet Only Configuration
Outlook Corporate Configuration
Customizing Outlook

The following steps are the basics for installing and configuring Outlook98 or Outlook 2000

When first installing Outlook, my preference is to choose the Corporate or Workgroup Option.

This has several advantages over the Internet Only configuration.

  1. This allows you to directly determine the location of the file Outlook will use for keeping your e-mail. For example, this way you could put in in C:\E-MAIL  instead of buried in the default one.

  2. It makes it much easier to locate if you need to backup or restore a file.

  3. It also allows you to choose the name of the file. Again the default of outlook.pst is not very descriptive.

  4. It also allows you to keep your e-mail file on a server or other central location

  5. It allows for multiple e-mail profiles to be used. This way more than one person can easily use Outlook on the same computer and have completely different e-mail files.

If Outlook was not installed with this option you can add it later. You can tell by which screen you see when you start to add your e-mail account.
See Changing Outlook98 and Outlook2000 to the Corporate Configuration

1. To determine which configuration of Outlook is currently installed, right click on the Outlook icon and select Properties. .
2. This you see the screen below, you have the Internet Only configuration installed.
3. If you see the screen below, you have the Corporate/Workgroup configuration installed.
6. For configuration instructions, click on the appropriate link for whichever version you have:
Internet Only or Corporate/Workgroup

Outlook98/2000 Internet Only Configuration

1. Click on the Add  button
2 Enter in your Name
3. Enter in your E-Mail address
4. Enter in the POP and SMTP e-mail servers. These are the servers for sending and receiving e-mail and should have been given to you by your ISP. Sometimes they are the same server and sometimes they are different.
5. Enter in the Account Name and Password. Again this should be given by the ISP. Sometimes the account name is just the beginning of your e-mail address (e.g. bob). Sometimes it requires the entire e-mail address (e.g. bob@onecomputerguy.com)
6. Choose you connection method.
7. Click on Next and Finish
8. When you look at your accounts, it will show the server name. To change this click on the Properties button.

Outlook98/2000 Corporate Configuration

1. Click on the Add button
2. Assuming that you simply have Internet, my preference is to check Manually configure information services and click on the Next button
3. Enter in a profile name. This is typically just your name and is simply the profile name.
4. Click on the Add button
5. Highlight Internet E-mail and click on the OK button
6. Enter in Your Name and E-Mail address where noted below. You do not need to enter in a Reply address. It will automatically use your e-mail address for that.
7. Click on the Servers tab
8. Enter in the POP3 and SMTP Servers. These may be the same or different. It all depends on the ISP.
9. Enter in your User ID and password.
10. Click on Apply and OK
11. Click on the Add button
12. Double click on Outlook Address Book
13. Click on the Add button
14. Scroll down and double click on Personal Folders
15. From here you can select the exact location and name of your Outlook E-Mail file
16. Click on the Look in:  box to put the file wherever you like. You can even browse the Network Neighborhood.
17. In the File name: section, enter whatever name you like. Generally like to give it the name of the person who is going to use it.
18. Click on Ok and Finish until you are back to the desktop again.

Customizing

1. Select Mail / Options. From here you can change options for Sending, Receiving, the Server, Fonts, Spell Checking, Signature, and your Connection Type
2. For spell checking, you will need one of the 32-bit spell checkers that come one of the Office products
Customizing
3. To customize the ToolBar, simply right click on it to add, remove, or rearrange items. You can also specify if you want the toolbar to be along the top or left panel.

Using Folders

1. In order to better organize your mail, you can create folders where you can move your incoming mail.
2. From the toolbar, select File / Folder / Create
3. To move mail to a folder, highlight the message(s) you want to move.
4. Right click with the mouse. Select Move To and then the appropriate Folder

Assigning Rules

1. You can assign Rules which can be applied to incoming mail.
2. From the Toolbar, Select Mail / InBox Assistant
3. When mail arrives that has the To, CC:, From, or Subject fields match criteria you setup, it can be automatically sent to a folder of you choice.

Exporting Messages to Exchange

1. You can export your Internet Mail Messages, including all folders, into Exchange
2. Select File / Export / Messages
3. All your messages, folders, and attachments will be exported into Exchange. If Exchange is running, you will see the folders immediately.

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